Virginia § 22.1-241 - (Effective July 1, 2026) Contracts with publishers

§ 22.1-241. (Effective July 1, 2026) Contracts with publishers

A. Local school boards shall either enter into written term contracts or issue purchase orders on an as-needed basis with publishers of textbooks and other high-quality instructional materials approved by the Board for use in the public schools. Such written contracts or purchase orders for textbooks and other high-quality instructional materials approved by the Board shall be exempt from the Virginia Public Procurement Act (§ 2.2-4300 et seq.).

The contract price shall not exceed the lowest wholesale price at which the textbooks and other high-quality instructional materials involved in the contract are currently bid under contract anywhere in the United States.

If, subsequent to the date of any contract entered into by a local school board, the prices of textbooks and other high-quality instructional materials named in the contract are reduced, the terms of the contract are made more favorable to purchase anywhere in the United States, or a special or other edition of any textbook or other high-quality instructional material named in the contract is sold outside of the Commonwealth at a lower price than contracted in the Commonwealth, the publisher shall grant the same reduction or terms to the local school board and give the local school board the option of using such special or other edition adapted for use in the Commonwealth and at the lowest price at which such special edition is sold elsewhere and the contract shall so state.

B. Contracts and purchase orders with publishers of textbooks and other high-quality instructional materials approved by the Board shall require the publisher to furnish electronic files of the textbooks and other high-quality instructional materials in the National Instructional Materials Accessibility Standards (NIMAS) format that will then be deposited in the National Instructional Materials Access Center (NIMAC) from which accessible versions of the particular textbooks and other high-quality instructional materials may be produced for students with print disabilities, as defined in 20 U.S.C. § 1474. Publishers shall deliver the NIMAS files of the textbooks and other high-quality instructional materials on or before the date of delivery of the regular text versions.

Contracts and purchase orders with publishers of textbooks and other high-quality instructional materials approved by the Board for use in grades 6-12 shall allow for the purchase of printed textbooks and other high-quality instructional materials, printed textbooks and other high-quality instructional materials with electronic files, or electronic textbooks and other high-quality instructional materials separate and apart from printed versions of the same textbooks and other high-quality instructional materials. Each school board shall have the authority to purchase an assortment of textbooks and other high-quality instructional materials in any of the three forms listed above.

C. Every school board shall order directly from the respective publishers the textbooks and other high-quality instructional materials needed to supply the public schools in the school division. The publishers shall ship the textbooks and other high-quality instructional materials to the school board. The purchase price of such textbooks and other high-quality instructional materials shall be paid directly to the publishers by the school board.

D. With the approval of the local school board and the publisher, any private school within the school division that so requests may purchase from the local school board's contract with the publisher. Such private school shall be fully responsible for ordering, purchasing, and receiving shipments of textbooks and other high-quality instructional materials to be provided from the publisher pursuant to this section. The local school board shall be immune from any civil liability as a result of a private school purchasing from the local school board's contract.

Code 1950, §§ 22-299, 22-300, 22-301, 22-303; 1977, c. 85; 1980, c. 559; 1995, c. 750; 2008, cc. 430, 615, 663; 2010, c. 97; 2025, cc. 680, 683.