Vermont § 1314 - Reports and records; separation information; determination of eligibility; failure to report employment information; disclosure of information to other State agencies to investigate misclassification or miscoding

§ 1314. Reports and records; separation information; determination of eligibility; failure to report employment information; disclosure of information to other State agencies to investigate misclassification or miscoding

• (a) The Commissioner may require any employing unit to keep true and accurate records
  and make reports covering persons employed by it respecting employment, wages, hours,
  unemployment, and related matters as the Commissioner deems reasonably necessary for
  the effective administration of this chapter. The records shall be open to inspection
  and subject to being copied by the Commissioner or the Commissioner’s authorized representatives
  at any reasonable time and as often as may be necessary. (b) On request of the Commissioner, an employing unit shall report, within 10 days after
  the mailing or personal delivery of the request, employment and separation information
  with respect to a claimant and the wages paid to a claimant. (c) If an employing unit fails to comply adequately with the provisions of subsection
  (b) of this section and section 1314a of this subchapter, the Commissioner shall determine
  the benefit rights of a claimant upon the available information. Prompt notice in
  writing of the determination shall be given to the employing unit. The employing unit
  may request or authorize the Commissioner to provide notice of the determination electronically.
  The determination shall be final with respect to a noncomplying employer as to any
  charges against its experience-rating record for benefits paid to the claimant before
  the week following the receipt of the employing unit’s reply. The employing unit’s
  experience rating record shall not be relieved of these charges, notwithstanding any
  other provision of this chapter, unless the Commissioner determines that failure to
  comply was due to unavoidable accident or mistake. (d)(1) Except as otherwise provided in this chapter, information obtained from any employing
  unit or individual in the administration of this chapter and determinations as to
  the benefit rights of any individual shall be held confidential and shall not be disclosed
  or open to public inspection in any manner revealing the individual’s or employing
  unit’s identity, nor be admissible in evidence in any action or proceeding other than
  one arising out of this chapter, or to support or facilitate an investigation by a
  public agency identified in subdivision (e)(1) of this section. (2) An individual or an individual’s duly authorized agent may be supplied with information
  from those records to the extent necessary for the proper presentation of the individual’s
  claims for benefits or to inform the individual of the individual’s existing or prospective
  rights to benefits. An employing unit may be furnished with information, as the Commissioner
  deems proper, to enable it to fully discharge its obligations and safeguard its rights
  under this chapter. (3) Automatic data processing services and systems and programming services within the
  Department of Labor shall be the responsibility and under the direct control of the
  Commissioner in the administration of this chapter and chapter 15 of this title. (4) Notwithstanding the provisions in subdivision (3) of this subsection, the Department
  of Labor shall, at the request of the Agency of Administration, perform services for
  other departments and agencies of the State that are within the capacity of its data
  processing equipment and personnel, provided that the services can be accomplished
  without undue interference with the designated work of the Department of Labor. (e)(1) Subject to restrictions adopted by the Board by rule, information from unemployment
  insurance records may be made available to any public officer or public agency of
  this or any other state or the federal government dealing with the administration
  or regulation of relief, public assistance, unemployment compensation, a system of
  public employment offices, wages and hours of employment, workers’ compensation, misclassification
  or miscoding of workers, occupational safety and health, or a public works program
  for purposes appropriate to the necessary operation of those offices or agencies.
  The Commissioner may also make information available to colleges, universities, and
  public agencies of the State for use in connection with research projects of a public
  service nature and to the Vermont Economic Progress Council with regard to the administration
  of 32 V.S.A. chapter 105, subchapter 2, but no person associated with those institutions or agencies may disclose
  that information in any manner that would reveal the identity of any individual or
  employing unit from or concerning whom the information was obtained by the Commissioner. (A) The Department of Labor shall participate in the income and eligibility verification
  procedures under the Deficit Reduction Act of 1984, Pub. L. No. 98-369, which provides
  for the exchange of information among state agencies administering programs funded
  with federal monies provided under the Temporary Assistance for Needy Families (TANF)
  block grant, Medicaid, Supplemental Nutrition Assistance Program (SNAP), SSI, Unemployment
  Compensation, and any other state program under a plan approved under Title I, X,
  XIV, or XVI of the Social Security Act. (B) The Department of Labor is designated as the Vermont agency for the collection of
  wage records on workers covered under this chapter, as required by the Deficit Reduction
  Act of 1984, Pub. L. No. 98-369. (2)(A)(i) The Department of Labor shall disclose, upon request, to officers or employees of
  any state or local child support enforcement agency any wage information or other
  information material to the location of an individual, the individual’s assets, or
  the individual’s place of employment or other source of income contained in the Department’s
  unemployment compensation claim records with respect to an identified individual that
  is contained in those records. (ii) The term “state or local child support enforcement agency” means any agency of a state
  or political subdivision of a state operating pursuant to a plan described in 42 U.S.C. § 654 that has been approved by the Secretary of Health and Human Services under 42 U.S.C.
  chapter 7, subchapter IV, part D. (B) The requesting agency shall agree that information provided under this subsection
  is to be used only for the following purposes: (i) establishing and collecting child support obligations from, and locating, individuals
  owing such obligations that are being enforced pursuant to a plan described in 42 U.S.C. § 654 that has been approved by the Secretary of Health and Human Services under 42 U.S.C.
  chapter 7, subchapter IV, part D; and (ii) establishing parentage and expediting procedures relating to establishing parentage
  pursuant to 42 U.S.C. § 666. (3)(A) The Department of Labor shall disclose, upon request, to officers and employees of
  the U.S. Department of Agriculture and any state agency, with respect to an identified
  individual, any of the following information that is contained in its records: (i) wage information; (ii) whether the individual is receiving, has received, or has made application for unemployment
  compensation and the amount of any compensation being received or to be received by
  the individual; (iii) the current or most recent home address of the individual; and (iv) whether the individual has refused an offer of employment and, if so, a description
  of the employment offered and the associated terms, conditions, and rate of pay. (B) As used in this subdivision (e)(3), “state agency” means any agency described in 7 U.S.C. § 2012(s) that administers the Supplemental Nutrition Assistance Program. (C) The requesting agency shall agree that the information shall be used only for purposes
  of determining the applicant’s eligibility for benefits, or the amount of benefits,
  under the Supplemental Nutrition Assistance Program established under 7 U.S.C. chapter
  51. (D) The information shall not be released unless the requesting agency agrees to reimburse
  the costs involved for furnishing the information. (E) In addition to the requirements of this subdivision, all other requirements with respect
  to confidentiality of information obtained in the administration of this chapter and
  the sanctions imposed for improper disclosure of information obtained in the administration
  of this chapter shall apply to the use of the information by the officers and employees
  of any state agency or the U.S. Department of Agriculture. (4)(A)(i) The Department of Labor shall disclose, upon request, to officers or employees of
  any state or local agency charged with administering TANF, any wage information with
  respect to an identified individual that is contained in its records, which is necessary
  for the purpose of determining an individual’s eligibility for aid or services or
  the amount of the aid or services to needy families with children. (ii) As used in this subdivision (e)(4), “state or local agency charged with administering
  TANF” means any such agency administering a plan approved under 42 U.S.C. chapter
  7, subchapter IV, part A. (B) The information requested shall not be released unless the requesting TANF agency
  agrees to reimburse the Department of Labor for the costs involved in furnishing the
  information. (C) The requesting agency shall agree that the requested information shall be used only
  for the purposes authorized in subdivision (e)(4)(A) of this section. (5)(A) The Department of Labor shall disclose to officers or employees of the Federal Parent
  Locator Service (FPLS) or National New Hire Directory any employment, wage, and unemployment
  compensation claim information contained in its claim records that may be useful in
  locating an absent parent or the parent’s employer solely for purposes of administering
  the child support enforcement provisions of 42 U.S.C. chapter 7, subchapter IV. (B) The requesting Federal Parent Locator Service shall agree that the requested information
  shall be used only for purposes authorized in 42 U.S.C. § 503(h)(1). (C) The information requested shall not be released unless the requesting Federal Parent
  Locator Service agrees to reimburse the Department of Labor for the costs involved
  in furnishing the requested information. (6)(A) The Department of Labor shall disclose, upon request, to officers or employees of
  the Department of Housing and Urban Development (HUD) and to representatives of a
  public housing agency any wage information and unemployment compensation benefit information
  that is contained in its records with respect to an identified individual applying
  for or participating in any housing assistance program administered by HUD that is
  necessary for the purposes of determining the individual’s eligibility for benefits
  or the amount of benefits under a HUD housing assistance program. As used in this
  subdivision (e)(6), the term “public housing agency” means any agency described in
  42 U.S.C. § 1437a(b)(6) that is authorized to engage in or assist in the development or operation of low-income
  housing. (B) HUD or the requesting public housing agency shall agree that the requested information
  shall be used only for purposes of determining an individual’s eligibility for benefits
  or the amount of benefits under a HUD housing assistance program and that it will
  comply with the provisions of 20 C.F.R. § 603.7 and the limitations on the use of the information set forth in Pub. L. No. 100-628, § 904(c)(2). (C) The information requested shall not be released unless the individual about whom the
  requested information relates has signed a consent form, approved by the Secretary
  of HUD, that permits the release of the requested information. (D) The information requested shall not be released unless HUD or the requesting public
  housing agency agrees to reimburse the Department of Labor for the costs involved
  in furnishing the requested information. (7)(A) The Department of Labor shall disclose, upon request, to officers and employees of
  the Vermont Center for Crime Victim Services, with respect to an identified individual,
  the name and address of the individual’s employer. (B) The Center and the Department shall develop an agreement that complies with 20 C.F.R. § 603.6, and the Center shall comply with the confidentiality requirements of 20 C.F.R. § 603.7. [Subdivision (e)(8) effective until July 1, 2026; see also subdivision (e)(8) effective
  July 1, 2026 set out below.] (8) The Department of Labor shall disclose, upon request: (A) to the Attorney General and employees of the Office of the Attorney General, information
  necessary for the Attorney General to investigate a complaint and enforce the provisions
  of this chapter as provided pursuant to section 1379 of this chapter; and (B) to the Commissioners of Financial Regulation and of Taxes and employees of the Departments
  of Financial Regulation and of Taxes, information necessary to investigate misclassification
  or miscoding of workers under the insurance and tax laws that are under their jurisdiction. [Subdivision (e)(8) effective July 1, 2026; see also subdivision (e)(8) effective until
  July 1, 2026 set out above.] (8) [Repealed.] (f) Nothing contained in this section shall be deemed to interfere with the disclosure
  of certain information obtained under this chapter as provided in sections 1315, 1316, and 1317 of this title or to interfere with disclosure to the Internal Revenue Service of the U.S. Department
  of the Treasury or to any state for purposes of the Federal Unemployment Tax Act or
  for the purposes of taxation of unemployment compensation benefits paid to individuals
  by this Department. Information may be exchanged with the Vermont Department of Taxes
  for the purpose of establishing liability of employers for unemployment compensation
  purposes or identifying employers affected by Vermont tax laws. Information reported
  to the Department of Labor may be provided to the Vermont Department of Taxes for
  the purposes of assessment and collection of Vermont taxes, including identifying
  nonfilers of the State tax; locating and identifying persons in debt to the Department
  of Taxes; and verifying eligibility for tax credits, tax adjustments, or other tax
  benefits. (g) All written or oral reports, or other communications, from an employer or the employer’s
  workers to each other, or to the Commissioner or any of the Commissioner’s agents,
  representatives, or employees, made in connection with the requirements and administration
  of this chapter or the rules adopted pursuant to this chapter, shall be absolutely
  privileged and shall not be made the subject matter or basis for any suit for slander
  or libel in any court of this State, unless they are false in fact and malicious in
  intent. (h) Any employing unit that fails to report employment and separation information with
  respect to a claimant and wages paid to a claimant required under subsection (b) of
  this section shall be subject to a penalty of $100.00 for each report not received
  by the prescribed due date. The penalty imposed pursuant to this subsection shall
  be collected in the manner provided for the collection of contributions in section
  1329 of this subchapter and shall be paid into the contingent fund established in
  section 1365 of this subchapter. If the employing unit demonstrates that its failure
  was due to a reasonable cause, the Commissioner may waive the penalty. (Amended 1959, No. 329 (Adj. Sess.), § 22, eff. March 1, 1961; 1961, No. 210, § 15, eff. July 11, 1961; 1965, No. 26, eff. April 14, 1965; 1967, No. 89; 1973, No. 168 (Adj. Sess.); 1975, No. 62, § 1, eff. April 18, 1975; 1979, No. 120 (Adj. Sess.), § 6, eff. Jan. 1, 1980; 1981, No. 66, § 5(a), eff. May 1, 1981; 1981, No. 194 (Adj. Sess.), § 1; 1985, No. 50, §§ 4, 5; 1987, No. 278 (Adj. Sess.), § 3, eff. June 21, 1988; 1989, No. 132 (Adj. Sess.), §§ 1, 2; 1991, No. 186 (Adj. Sess.), § 34, eff. May 7, 1992; 1993, No. 177 (Adj. Sess.), § 1; 1997, No. 63, §§ 19, 19a, eff. Sept. 1, 1997; 2003, No. 70 (Adj. Sess.), § 63, eff. March 1, 2004; 2003, No. 92 (Adj. Sess.), § 4; 2005, No. 103 (Adj. Sess.), § 3, eff. April 5, 2006; 2005, No. 184 (Adj. Sess.), § 14; 2009, No. 54, § 69a, eff. June 1, 2009; 2009, No. 124 (Adj. Sess.), § 8; 2009, No. 142 (Adj. Sess.), § 6; 2011, No. 50, § 7, eff. May 26, 2011; 2013, No. 131 (Adj. Sess.), § 125; 2013, No. 179 (Adj. Sess.), § E.400; 2015, No. 157 (Adj. Sess.), § H.3, eff. Jan. 1, 2017; 2017, No. 74, § 48; 2019, No. 85 (Adj. Sess.), § 3, eff. Feb. 20, 2020; 2019, No. 85 (Adj. Sess.), § 12, eff. July 1, 2026; 2021, No. 20, § 220; 2023, No. 85 (Adj. Sess.), § 174, eff. July 1, 2024; 2025, No. 40, § 10, eff. July 1, 2025.)