Utah § 10-5-123 - Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping.

Full text of Utah Utah Code § 10-5-123 — Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping., with citation guidance and answers to common questions.

§ 10-5-123. Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping.

10-5-123. Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping.

(1)

Except to the extent that the town clerk's financial duties and responsibilities are performed by a director of finance appointed pursuant to a resolution or ordinance adopted under Subsection 10-6-157(1), the town clerk shall:

(a)	maintain the general books for each fund of the town and all subsidiary records relating to each fund, including a list of the outstanding bonds, their purpose, amount, terms, date, and place payable; and

(b)

(i)	pre-audit each claim and demand against the town before it is allowed;

(ii)	prepare the necessary check in payment of the claim or demand; and

(iii)

certify on the check copy that:

(A)	the claim or demand has been pre-audited and documented;

(B)	the claim or demand has been directly approved by the council;

(C)	the claim or demand is within the lawful debt limit of the town; and

(D)	the claim or demand does not overexpend the appropriate departmental budget established by the legislative body.

(2)

If a town is required by law to receive bids for purchases, construction, repairs, or any other purpose requiring the expenditure of funds, the town shall keep on file all bids received, together with proof of advertisement by publication or otherwise, for:

(a)	at least three years following the letting of any contract pursuant to those bids; or

(b)	three years following the first advertisement for the bids, if all bids pursuant to that advertisement are rejected.

Amended by Chapter 375, 2010 General Session

Source: official Utah text · Last verified 2026-08-27

Frequently Asked Questions About Utah § 10-5-123

What does Utah Code § 10-5-123 cover?

Section 10-5-123 ("Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping.") is part of the Utah Code, the codified statutory law of Utah. It sets out the legal rule or procedure described in the text above. Statutes are amended regularly, so always verify against the official source.

How do I cite Utah § 10-5-123?

A common citation format is "Utah Code § 10-5-123" (Utah). Legal writing may require the code abbreviation, section number, and year or edition. Match the style required by your court, professor, or publisher.

Is this the official text of Utah law?

No. This page is for research and education and may not include the most recent amendments. For official current law, check the Utah official source linked on this page or consult a licensed Utah attorney.

How does Utah § 10-5-123 apply to my situation?

Statutes are interpreted in context, and application depends on your specific facts. Only a licensed attorney in Utah can advise on how this section applies to you. Contact your state or local bar association for a referral.

Sources & Verification

Official text of § 10-5-123 at the Utah source

Not legal advice. Verify against the official source and consult a licensed attorney in Utah.