Oklahoma § 74-500.6 - Travel by privately owned or chartered airplane Reimbursement of fuel costs for personal aircraft used in criminal

§ 74-500.6. Travel by privately owned or chartered airplane Reimbursement of fuel costs for personal aircraft used in criminal

pursuits or searches.

A. Travel by any state officer or employee on official state

business on any privately owned or chartered airplane may be

reimbursed in an amount which, when added to per diem and

reimbursement for lodging for that trip, does not exceed the

equivalent of automobile mileage plus per diem and reimbursement for

lodging had a privately owned automobile been used for the trip.

The provisions of Section 500.4 of this title shall apply to

calculation of automobile mileage equivalent in this section.

B. Upon completion of each trip, the pilot of any airplane

owned by this state shall enter into a record book the names of all

passengers on the airplane, date, destination, mileage, duration,

purpose, and expense of the trip. The pilot shall sign each entry

in the record book. Said book may be inspected by the State Auditor

and Inspector.

C. Expenses of the trip are to be charged to the state

departments or agencies of the officers or employees using the

airplane. For the purposes of this section the term expense of the

trip shall include but is not limited to the cost of operating the

airplane, the duration of the trip, and the salary of the pilot.

D. Any non-elected law enforcement official or citizen who

offers for use his or her personal airplane or aircraft for searches

or criminal pursuits may be reimbursed by the public entity

requesting such assistance for the cost of fuel used during such

official business. Each public entity authorizing the use of any

airplane or other aircraft for such purpose shall establish a policy

to verify information they deem necessary to reimburse such

individual for cost of fuel used pursuant to this subsection. Such

information shall be recorded and made available by the public

entity in the same manner as required for other expenditures of

public funds by the public entity.

Oklahoma Statutes - Title 74. State Government

Added by Laws 1972, c. 123, § 6, operative July 1, 1972. Amended by

Laws 1985, c. 76, § 1, emerg. eff. May 21, 1985; Laws 2007, c. 62, §

21, emerg. eff. April 30, 2007; Laws 2014, c. 254, § 1.

§74-500.6A. Use of state aircraft - Travel logs.

A. No person shall travel on any aircraft owned, leased,

chartered, or operated by the state to or from any place where such

person:

1. Attends an event sponsored by, or an event in support of or

in opposition to, a political party, a political action committee,

or a political candidate;

2. Performs a service for which the person or any member of the

immediate family of the person has or will receive compensation,

including honoraria, other than the salary the person receives from

the state;

3. Attends an event at which others in attendance have been or

will be charged an admission fee or at which a donation of money or

other thing of value is directly or indirectly charged, requested,

solicited, demanded, exacted, sought, accepted, assigned, or

received, unless:

a.

the admission fee or donation is charged, requested,

solicited, demanded, exacted, sought, accepted,

assigned, or received by a charitable or nonprofit

association, or

b.

the admission fee is the regular and usual fee charged

for admission to such event, and such event is not in

any manner associated with, sponsored by, or designed

to benefit a political party, a political candidate,

or is otherwise intended to further a partisan

political purpose; and

4. Attends an event at which an audience was charged an

admission fee to see or hear the person, unless the admission fee is

charged by a charitable or nonprofit association.

B. The Office of Management and Enterprise Services shall

prescribe a travel log form, to be designated the "Travel Use Log",

to record information to be used by a state entity providing the

aircraft when a person travels on any aircraft owned, leased,

chartered, or operated by the state. The information provided by

the Travel Use Log form shall include:

1. The date and time of the flight;

2. The registration number of the aircraft flown;

3. The trip itinerary, including the date and time and each

location from which the aircraft takes off or at which the aircraft

lands during a trip;

4. The purpose of each landing during a trip, including but not

limited to whether the landing is:

Oklahoma Statutes - Title 74. State Government

a.

for the purpose of giving a speech or other

presentation,

b.

for attendance at a meeting, event, or other

gathering, or

c.

for the performance of a service;

5. The name of the group sponsoring the speech, presentation,

meeting, event, or gathering, or receiving the service specified in

paragraph 4 of this subsection;

6. The printed name of each person traveling on the aircraft,

including the person, each crew member, and any other passengers

traveling on the aircraft, and the location at which each such

person, crew member, or passenger boarded and disembarked;

7. The state entity on whose behalf the passenger or crew

member was traveling;

8. Total flight time;

9. Trip charges, including fuel costs, landing or hangar fees,

pilot waiting time and total trip mileage;

10. Beginning and ending tachometer or Hobbs reading; and

11. Flight conditions and number of day and night landings.

C. The state entity providing an aircraft for travel shall

promulgate rules establishing procedures to ensure:

1. That those persons who travel on such aircraft provide in a

legible manner all information required by the Travel Use Log form;

2. That the Travel Use Log forms are maintained and made

available upon request pursuant to the provisions of the Oklahoma

Open Records Act;

3. That summaries of the Travel Use Log on the use of the

aircraft compiled by a state entity be filed with the Governor, the

Office of Management and Enterprise Services, the Speaker of the

House of Representatives and the President Pro Tempore of the Senate

annually. The summaries shall contain the following information:

a.

a chronological listing of the date and time of

flights,

b.

a listing of each location from which the aircraft

takes off or at which the aircraft lands during each

trip,

c.

a listing of the names of each passenger,

d.

total flight time, and

e.

total cost of trip based on the number of hours of

flight time at a standard hourly rate which shall be

approximately the cost of chartering a comparable

aircraft.

D. The signature on the Travel Use Log form of each crew member

shall constitute certification that the information provided on the

Travel Use Log form is true and correct to the best of the

information and belief of that crew member.

Oklahoma Statutes - Title 74. State Government

E. The state entity providing an aircraft for travel by a

person shall keep a copy of the completed Travel Use Log form

required by this section for the time period required by the

Archives and Records Act for each such trip.

F. The provisions of this section shall not be construed to

prohibit immediate family members of the Governor or Lieutenant

Governor from accompanying the Governor or Lieutenant Governor on a

trip made in compliance with the provisions of this section on a

state aircraft. As used in this section, "immediate family members"

means a parent, a spouse, a child, a stepchild, a foster child, and

any individual claimed by the Governor or Lieutenant Governor or the

spouse of the Governor or Lieutenant Governor as a dependent for tax

purposes.

G. The provisions of this section shall not be construed to

prohibit a person from using an aircraft owned, leased, chartered,

or operated by the state to travel to or from any place where the

person is attending a function sponsored by an organization to which

the State of Oklahoma pays membership dues even though the

organization provides time on the agenda for functions separately

sponsored by partisan political organizations.

Added by Laws 1998, c. 183, § 1, emerg. eff. April 29, 1998.

Amended by Laws 2012, c. 304, § 854.