Oklahoma § 67-206 - Duties of agency heads - Records exempt from act

§ 67-206. Duties of agency heads - Records exempt from act

A. The head of each agency shall:

1. Establish and maintain an active, continuing program for the

economical and efficient management of the records of the agency;

2. Make and maintain records containing adequate and proper

documentation of the organization, functions, policies, decisions,

procedures and essential transactions of the agency designed to

furnish information to protect the legal and financial rights of the

state and of persons directly affected by the agency's activities;

3. Submit to the State Records Administrator, in accordance

with the standards established by the Administrator, schedules

proposing the length of time each state record series warrants

retention for administrative, legal or fiscal purposes after it has

been created or received by the agency. The head of each agency

also shall submit lists of state records in the custody of the head

of the agency that are not needed in the transaction of current

business and that do not have sufficient administrative, legal or

fiscal value to warrant their further keeping for disposal in

conformity with the requirements of Section 210 of this title;

4. Cooperate with the Administrator in the conduct of surveys

made by the Administrator pursuant to the provisions of this act;

and

5. Comply with the rules, regulations, standards and procedures

issued by the Administrator.

B. Confidential health, life, disability and dental claims or

related files of the Employees Group Insurance Division of the

Office of Management and Enterprise Services shall be exempt from

this act.

Added by Laws 1961, p. 499, § 6, eff. Jan. 2, 1962. Amended by Laws

1989, c. 367, § 7, eff. Nov. 1, 1989; Laws 1998, c. 297, § 1, eff.

July 1, 1998; Laws 2024, c. 17, § 2, eff. Nov. 1, 2024.