Oklahoma § 67-203 - Definitions

§ 67-203. Definitions

As used in the Records Management Act, Section 201 et seq. of

this title:

(a) "Record" means document, book, paper, photograph,

microfilm, computer tape, disk, record, sound recording, film

recording, video record or other material, regardless of physical

form or characteristics, made or received pursuant to law or

ordinance or in connection with the transaction of official

business, the expenditure of public funds, or the administration of

public property. Library and museum material made or acquired and

preserved solely for reference or exhibition purposes and stocks of

publications are not included within the definition of records as

used in this act.

(b) "State record" means:

(1) A record of a department, office, commission, board,

authority or other agency, however designated, of the state

government.

(2) A record of the State Legislature.

(3) A record of the Supreme Court, the Court of Criminal

Appeals or any other court of record, whether of statewide or local

jurisdiction.

(4) Any other record designated or treated as a state record

under state law.

(c) "Local record" means a record of a county, city, town,

village, township, district, authority or any public corporation or

political entity whether organized and existing under charter or

under general law unless the record is designated or treated as a

state record under state law.

(d) "Agency" means any department, office, commission, board,

authority or other unit, however designated, of the state

government.

(e) "Essential record" means a state or local record necessary

to the operation of government during an emergency created by a

disaster, or necessary to protect the rights and interests of

Oklahoma Statutes - Title 67. Records

persons or to establish and affirm powers and duties of governments

in the resumption of operations after a disaster.

(f) "Disaster" means any occurrence of fire, flood, storm,

earthquake, tornado, explosion, epidemic, riot, sabotage, or other

condition of extreme peril resulting in substantial damage or injury

to persons or property within this state, whether such occurrence is

caused by an act of nature or by persons, including an enemy of the

United States.

(g) "Preservation duplicate" means a copy of an essential

record used for preservation purposes pursuant to the Records

Management Act.

Added by Laws 1961, p. 498, § 3, eff. Jan. 2, 1962. Amended by Laws

1989, c. 367, § 5, eff. Nov. 1, 1989; Laws 2024, c. 17, § 1, eff.

Nov. 1, 2024.