Oklahoma § 56-1017.5 - Request for Proposal

§ 56-1017.5. Request for Proposal

A. On or before January 1, 2012, the Oklahoma Health Care

Authority shall initiate a Request for Proposal (RFP) which shall

outline specific expectations and requirements of suppliers to

competitively bid on administrative agent services for the ADvantage

Waiver Program. The RFP shall comply with all requirements of The

Oklahoma Central Purchasing Act related to state procurement.

The RFP shall:

l. Require outsourcing of administrative agent services for a

period of one (1) year;

2. Outline minimum requirements;

3. Direct the Oklahoma Central Purchasing Office to award a

contract for administrative agent services;

4. Have a submission deadline of April 1, 2012;

5. Provide that the administrative agent contract award be

announced on May 15, 2012; and

6. Provide that the administrative agent contract awarded begin

July 1, 2012.

B. The State of Oklahoma shall not discriminate against

suppliers from states or nations outside Oklahoma and shall

reciprocate the bidding preference given by other states or nations

to suppliers domiciled in their jurisdictions for acquisitions

pursuant to The Oklahoma Central Purchasing Act. The state shall

give preference to a resident bidder over other state or foreign

bidders if goods or services provided in this state are equal in

price, fitness, availability or quality.

C. Suppliers shall be required to have comprehensive experience

in the administration of a Medicaid home- and community-based

Oklahoma Statutes - Title 56. Poor Persons

service delivery system for elders in frail health and adults with

disabilities. The administrative agent contract shall be awarded to

one supplier based on qualification, merit and cost competiveness

and evaluation criteria that include:

1. Qualifications and experience in providing similar services;

2. Knowledge and technical competence;

3. Management, key personnel and other professional

certifications;

4. Timeliness and responsiveness of services;

5. Detailed budget/costs;

6. Proposal for management and administration with detailed

description of:

a.

administrative structures that shall be in place prior

to contract implementation to support the scope of

services,

b.

processes and procedures for daily operations,

c.

expected outcomes along with the performance measures

used to measure the effectiveness of each function,

d.

description of data collection methods and reporting

mechanisms,

e.

methods used to collaborate and communicate with

members, service providers, local and state health and

human service agencies, regulatory agencies, and other

stakeholders, and

f.

detailed description and supporting documentation of

how each waiver assurance will be met.

D. State employees currently performing such function shall be

allowed to compete by submitting a bid to perform the administrative

agency functions required in the day-to-day operations of the

ADvantage Waiver Program; provided, however, that any and all such

bids shall be submitted to and certified by the Oklahoma Health Care

Authority, who shall for purposes of this section constitute the

“agency” as such term is defined in the Oklahoma Privatization of

State Functions Act.

E. The Oklahoma Health Care Authority Board shall promulgate

rules and establish procedures necessary to implement the request

for proposals and for the administration of the ADvantage Waiver

Program pursuant to this section.

Added by Laws 2011, c. 297, § 5, eff. Sept. 1, 2011.