Oklahoma § 20-1011 - Removal of exhibits, notes and other materials from

§ 20-1011. Removal of exhibits, notes and other materials from

custody of court clerk - Storage of reporting notes.

A. Unless otherwise ordered by a judge of the district court,

each court reporter who has been employed by a district court of

this state shall remove all exhibits, notes and other materials from

the custody of the court clerk within thirty (30) days after

termination of employment with that district court by the court

reporter. In the event that the court reporter fails to remove the

property in a timely manner, the court clerk shall be authorized to

destroy the materials after six (6) months have elapsed since

termination of the court reporter’s employment.

B. It shall be mandatory that the offering party in any case

shall take possession of all exhibits offered in a case at the

conclusion of an appeal, or after the appeal time has elapsed if no

appeal is taken, except in capital murder and workers’ compensation

cases.

C. 1. The reporting notes of all certified shorthand reporters

may be kept in any form of communication or representation including

paper, electronic, or magnetic media or other technology capable of

reproducing for transcription the testimony of the proceedings

according to standards or guidelines for the preservation and

reproduction of the medium adopted by the American National

Standards Institute or the Association for Information and Image

Management. Reporting notes shall be stored in an environment free

from excessive moisture, temperature variation and electromagnetic

fields if stored on a medium other than paper.

2. If the reporting notes are kept in any form other than

paper, one duplicate backup copy of the notes shall be stored in a

manner and place that reasonably assures its preservation.

3. A periodic review of the media on which the reporting notes

are stored shall be conducted to assure that a storage medium is not

obsolete and that current technology is capable of accessing and

reproducing the records for the required retention period.

Added by Laws 2002, c. 390, § 5, emerg. eff. June 4, 2002. Amended

by Laws 2003, c. 183, § 1, eff. Nov. 1, 2003.