Oklahoma § 67-306 - Unnecessary records and archives - Consultation with State

§ 67-306. Unnecessary records and archives - Consultation with State

Librarian - Application to Commission - Disposition.

Every state officer and the heads of all departments, boards,

commissions, agencies and institutions of the State of Oklahoma who

have in their custody public records and archives deemed by them to

be unnecessary for the transaction of the business of their offices

shall consult with the State Librarian for the purpose of

determining if such records and archives are desired for deposit in

the archives division of the Oklahoma State Library. Upon

certification by the State Librarian that such records and archives

are or are not desired for such purpose, then such custodian shall,

in conformity with such determination, apply to the Archives and

Records Commission for authorization to destroy or transfer such

records and archives to the Oklahoma State Library as hereinafter

provided. Upon the filing of such application the Commission shall

have authority to authorize or direct the disposition of such

records and archives by any one or more of the following methods:

1. By destruction; provided that, the Commission shall not

authorize destruction of records and archives less than five (5)

years old except upon a showing of good cause by the agency or the

Archives and Records Division of the Oklahoma Department of

Libraries and a unanimous vote of the members of the Commission, or

their designees, present.

2. By transfer to the custody and control of the Oklahoma State

Library and there retained. The State Librarian may, in his or her

discretion, digitize such records and archives, especially if so

doing would aid in the preservation of their contents.

3. By transfer to the Oklahoma State Library with authorization

to the State Librarian to digitize said records and archives and

upon the completion of this process to destroy said records and

archives in accordance with the order of the Commission.

Records and archives transferred to the Oklahoma State Library

shall never be returned to their former custody except by order of

the Commission and written consent of the State Librarian.

Added by Laws 1947, p. 616, § 2, emerg. eff. May 22, 1947. Amended

by Laws 1978, c. 146, § 2. Renumbered from Title 74, § 565 by Laws

1989, c. 367, § 14, eff. Nov. 1, 1989; Laws 2024, c. 17, § 5, eff.

Nov. 1, 2024.