Oklahoma § 62-34.69 - Payroll Fund – Web-based access to employment and

§ 62-34.69. Payroll Fund – Web-based access to employment and

compensation information.

There is hereby created in the State Treasury a Payroll Fund

which shall be used by the Director of the Office of Management and

Oklahoma Statutes - Title 62. Public Finance

Enterprise Services and the State Treasurer to issue a consolidated

payroll for each agency of the state. Payrolls of state agencies

shall be charged against the Payroll Fund created herein. Each

state agency shall prepare summary distributions of the amounts of

payrolls to be charged against each fund within the State Treasury

and the Director shall transfer monies from each fund in the State

Treasury to the Payroll Fund amounts as shown on payroll

distribution summaries, and shall charge such amounts to the account

affected thereby.

B. As of July 1, 2010, the Office of Management and Enterprise

Services shall make available and each executive state agency shall

make available to all state employees a centralized web-based system

to access their personal employment and compensation-related

information. The provisions of this subsection as it pertains to

executive agencies may be waived by the Director of the Office of

Management and Enterprise Services in the event that lack of timely

access prevents employees from utilizing the centralized system. As

used in subsections B, C and D of this section, "executive state

agency" shall mean any state agency, authority, board, commission or

other entity organized within the executive department of state

government. Executive state agency shall not mean any government

entity organized or created within the legislative or judicial

departments of state government.

C. Except for institutions within The Oklahoma State System for

Higher Education, executive state agencies converting to a multimonthly payroll system shall consult with the Office of Management

and Enterprise Services on the timing of the agency's conversion.

1. All state employees hired during the six (6) months prior to

an executive state agency's conversion to a multi-monthly payroll

shall be placed on either the biweekly payroll system or

supplemental payroll upon the date of hire.

2. In the six (6) months prior to an executive state agency's

conversion to multi-monthly payroll, the executive state agency

shall offer either multi-monthly or supplemental payroll to any

employee who chooses to participate. The provisions of this

paragraph shall not apply to employees placed on the multi-monthly

payroll pursuant to paragraph 1 of this subsection.

D. Six (6) months prior to an executive state agency converting

to the multi-monthly payroll system, it shall create employee

payroll conversion banks for the purpose of providing a one-time

payroll payment to an employee for the gap in payroll payments

created by the conversion to the multi-monthly system.

1. Each executive state agency shall allow its employees to

accumulate funds up to a maximum of eighty (80) hours for the

conversion bank from the following sources:

a.

earned compensatory time, if the agency normally

provides its employees compensatory time,

Oklahoma Statutes - Title 62. Public Finance

b.

c.

earned annual leave,

earned sick leave up to a maximum of forty (40) hours,

and

d.

shared leave as approved by the appointing authority.

2. During the six-month period leading up to an executive state

agency's conversion to the multi-monthly payroll system, all

executive state agencies shall inform, in writing or by electronic

means, all their employees of their leave and compensatory time

balances on a monthly basis.

E. The Office of Management and Enterprise Services shall

establish procedures concerning the conversion.

Added by Laws 1947, p. 365, § 6, emerg. eff. April 16, 1947.

Amended by Laws 1979, c. 47, § 44, emerg. eff. April 9, 1979; Laws

1984, c. 166, § 4, operative July 1, 1984; Laws 2009, c. 326, § 1,

emerg. eff. May 27, 2009. Renumbered from § 7.6 of this title by

Laws 2009, c. 441, § 64, eff. July 1, 2009. Amended by Laws 2010,

c. 2, § 48, emerg. eff. March 3, 2010; Laws 2011, c. 347, § 5; Laws

2012, c. 304, § 392.

NOTE: Laws 2009, c. 441, § 46 repealed by Laws 2010, c. 2, § 49,

emerg. eff. March 3, 2010.