Oklahoma § 62-34.62 - Encumbrance requirements for payment of state funds

§ 62-34.62. Encumbrance requirements for payment of state funds

Encumbrance requirements for payments from funds of the state

shall include the following:

1. Whenever agencies of this state enter into contracts for, or

on behalf of the state for the purchase of tangible or intangible

property, or for services or labor, such agreement shall be

evidenced by written contracts or purchase orders, and must be

transmitted to the Director of the Office of Management and

Enterprise Services within a reasonable time from the date of the

awarding of the contract or purchase order, as determined by the

Director;

2. The Director of the Office of Management and Enterprise

Services shall charge such contracts or purchase orders against the

proper account as an outstanding order until it is liquidated by

payment of a claim, or claims, against the contracts or purchase

orders, or by cancellation of the contract or purchase order;

3. The Director of the Office of Management and Enterprise

Services shall have the power to authorize agencies of the state to

make acquisitions without the submission of competitive bids or

compliance with the state purchase card program as otherwise

required by the Oklahoma Central Purchasing Act, for or on behalf of

the state whenever the Director determines that it is in the best

interests of the state. The administrative head of any agency shall

be personally liable for obligations incurred in excess of the

authorization granted by the Director;

4. The Director of the Office of Management and Enterprise

Services shall never authorize payment of claims for any agency of

the state unless they are supported by:

a.

contracts or purchase orders of the Office of

Management and Enterprise Services,

b.

institutional purchase orders or contracts,

c.

departmental purchase orders or contracts, or

Oklahoma Statutes - Title 62. Public Finance

d.

authorizations for purchases granted by the Director

as provided by paragraph 3 of this section;

5. Any invoice or claim dated prior to the date of any of the

above-mentioned encumbrance documents shall be rejected by the

Office of Management and Enterprise Services;

6. Any encumbrance document that is outstanding on the records

in the Office of Management and Enterprise Services when its funding

source or sources lapse shall be canceled, unless another current

funding source is assigned; and

7. The Commissioners of the Land Office shall be authorized to

make payment of fees to its custodial banks, investment consultants

and investment managers from the proceeds of total realized

investment gains and such payments may be made from a special fund

hereby created in the State Treasury for this purpose. Total

payments for this purpose in a fiscal year shall not exceed one-half

percent (0.5%) of the market value of the funds under the

Commissioners' management on June 30 of the previous fiscal year.

Added by Laws 1947, p. 376, § 16, emerg. eff. Feb. 25, 1947.

Amended by Laws 1949, p. 416, § 1, emerg. eff. May 10, 1949; Laws

1955, p. 335, § 1, emerg. eff. June 6, 1955; Laws 1975, c. 269, § 1,

emerg. eff. June 5, 1975; Laws 1983, c. 334, § 4, emerg. eff. June

30, 1983; Laws 1984, c. 166, § 5, operative July 1, 1984; Laws 1990,

c. 264, § 60, operative July 1, 1990; Laws 1997, c. 301, § 1, eff.

Sept. 1, 1997; Laws 1998, c. 85, § 6, eff. July 1, 1998; Laws 2009,

c. 441, § 39, eff. July 1, 2009. Renumbered from § 41.16 of this

title by Laws 2009, c. 441, § 64, eff. July 1, 2009. Amended by

Laws 2012, c. 304, § 385; Laws 2020, c. 98, § 28, eff. Nov. 1, 2020;

Laws 2021, c. 227, § 1, eff. July 1, 2021.