Ohio § 1711.131

§ 1711.131.

(A) Not later than three months after the effective date of this amendment, the board

of directors of a county agricultural society or an independent agricultural society

that holds a credit card account on the effective date of this amendment shall adopt

a written policy for the use of credit card accounts.  Otherwise, a board shall adopt a written policy before first holding a credit card

account. The policy shall include provisions addressing all of the following: (1) The officers or positions authorized to use credit card accounts; (2) The types of expenses for which a credit card account may be used; (3) The procedure for acquisition, use, and management of a credit card account and presentation

instruments related to the account including cards and checks; (4) The procedure for submitting itemized receipts to the treasurer or the treasurer's

designee; (5) The procedure for credit card issuance, credit card reissuance, credit card cancellation,

and the process for reporting lost or stolen credit cards; (6) The society's credit card account's maximum credit limit or limits; (7) The actions or omissions by an officer or employee that qualify as misuse of a credit

card account. (B) The name of the county agricultural society or independent agricultural society shall

appear on each presentation instrument related to the account including cards and

checks. (C) If the treasurer of the agricultural society does not retain general possession and

control of the credit card account and presentation instruments related to the account

including cards and checks, the board shall appoint a compliance officer to perform

the duties enumerated under division (D) of this section.  The compliance officer may not use a credit card account and may not authorize an

officer or employee to use a credit card account.  The treasurer is not eligible for appointment as compliance officer. (D) The compliance officer, if applicable, and the board at least quarterly shall review

the number of cards and accounts issued, the number of active cards and accounts issued,

the cards' and accounts' expiration dates, and the cards' and accounts' credit limits. (E) If the treasurer retains general possession and control of the credit card account

and presentation instruments related to the account including cards and checks, and

the board authorizes an officer or employee to use a credit card, the treasurer may

use a system to sign out credit cards to the authorized users.  The officer or employee is liable in person and upon any official bond the officer

or employee has given to the agricultural society to reimburse the society treasury

the amount for which the officer or employee does not provide itemized receipts in

accordance with the policy described in division (A) of this section. (F) The use of a credit card account for expenses beyond those authorized by the board

constitutes misuse of a credit card account.  An officer or employee of an agricultural society or a public servant as defined

under section 2921.01 of the Revised Code who knowingly misuses a credit card account held by the society's board of directors

violates section 2913.21 of the Revised Code . (G) The treasurer or the treasurer's designee annually shall file a report with the board

detailing all rewards received based on the use of the society's credit card account. (H) As used in this section, “ credit card account ” means any bank-issued credit card account, store-issued credit card account, financial

institution-issued credit card account, financial depository-issued credit card account,

affinity credit card account, or any other card account allowing the holder to purchase

goods or services on credit or to transact with the account, and any debit or gift

card account related to the receipt of grant moneys.  “Credit card account” does not include a procurement card account, gasoline or telephone

credit card account, or any other card account where merchant category codes are in

place as a system of control for use of the card account.