Ohio § 1347.01

§ 1347.01.

As used in this chapter, except as otherwise provided: (A) “ State agency ” means the office of any elected state officer and any agency, board, commission,

department, division, or educational institution of the state. (B) “ Local agency ” means any municipal corporation, school district, special purpose district, or township

of the state or any elected officer or board, bureau, commission, department, division,

institution, or instrumentality of a county. (C) “ Special purpose district ” means any geographic or political jurisdiction that is created by statute to perform

a limited and specific function, and includes, but is not limited to, library districts,

conservancy districts, metropolitan housing authorities, park districts, port authorities,

regional airport authorities, regional transit authorities, regional water and sewer

districts, sanitary districts, soil and water conservation districts, and regional

planning agencies. (D) “ Maintains ” means state or local agency ownership of, control over, responsibility for, or accountability

for systems and includes, but is not limited to, state or local agency depositing

of information with a data processing center for storage, processing, or dissemination.  An agency “maintains” all systems of records that are required by law to be kept

by the agency. (E) “ Personal information ” means any information that describes anything about a person, or that indicates

actions done by or to a person, or that indicates that a person possesses certain

personal characteristics, and that contains, and can be retrieved from a system by,

a name, identifying number, symbol, or other identifier assigned to a person. (F) “ System ” means any collection or group of related records that are kept in an organized manner

and that are maintained by a state or local agency, and from which personal information

is retrieved by the name of the person or by some identifying number, symbol, or other

identifier assigned to the person.  “ System ” includes both records that are manually stored and records that are stored using

electronic data processing equipment.  “System” does not include collected archival records in the custody of or administered

under the authority of the Ohio history connection, published directories, reference

materials or newsletters, or routine information that is maintained for the purpose

of internal office administration, the use of which would not adversely affect a person. (G) “ Interconnection of systems ” means a linking of systems that belong to more than one agency, or to an agency

and other organizations, which linking of systems results in a system that permits

each agency or organization involved in the linking to have unrestricted access to

the systems of the other agencies and organizations. (H) “ Combination of systems ” means a unification of systems that belong to more than one agency, or to an agency

and another organization, into a single system in which the records that belong to

each agency or organization may or may not be obtainable by the others.