North Carolina § 143B-1330 - Planning and financing State information technology resources.

§ 143B-1330. Planning and financing State information technology resources.

The State CIO shall develop policies for agency information technology planning and financing. Agencies shall prepare and submit such plans as required in this section, as follows: The Department shall analyze the State's legacy information technology systems and develop a plan to document the needs and costs for replacement systems, as well as determining and documenting the time frame during which State agencies can continue to efficiently use legacy information technology systems, resources, security, and data management to support their operations. The plan shall include an inventory of legacy applications and infrastructure, required capabilities not available with the legacy system, the process, time line, and cost to migrate from legacy environments, and any other information necessary for fiscal or technology planning. The State CIO shall have the authority to prioritize the upgrade and replacement of legacy systems. Agencies shall provide all requested documentation to validate reporting on legacy systems and shall make the systems available for inspection by the Department. The State CIO shall develop a biennial State Information Technology Plan (Plan), including, but not limited to, the use of cloud-based utility computing for use by State agencies. The State CIO shall develop one or more strategic plans for information technology. The State CIO shall determine whether strategic plans are needed for any agency and shall consider an agency's operational needs, functions, and capabilities when making such determinations. Based on requirements identified during the strategic planning process, the Department shall develop and transmit to the General Assembly the biennial State Information Technology Plan in conjunction with the Governor's budget of each regular session. The Plan shall include the following elements: Anticipated requirements for information technology support over the next five years. An inventory of current information technology assets and major projects. As used in this subdivision, the term "major project" includes projects costing more than five hundred thousand dollars ($500,000) to implement. Significant unmet needs for information technology resources over a five-year time period. The Plan shall rank the unmet needs in priority order according to their urgency. A statement of the financial requirements, together with a recommended funding schedule and funding sources for major projects and other requirements in progress or anticipated to be required during the upcoming fiscal biennium. An analysis of opportunities for statewide initiatives that would yield significant efficiencies or improve effectiveness in State programs. As part of the plan, the State CIO shall develop and periodically update a long-range State Information Technology Plan that forecasts, at a minimum, the needs of State agencies for the next 10 years. Each participating agency shall actively participate in preparing, testing, and implementing an information technology plan required under subsection (b) of this section. Separate agencies shall prepare biennial information technology plans, including the requirements listed in subsection (b) of this section, and transmit these plans to the Department by a date determined by the State CIO in each even-numbered year. Agencies shall provide all financial information to the State CIO necessary to determine full costs and expenditures for information technology assets and resources provided by the agencies or through contracts or grants. The Department shall consult with and assist State agencies in the preparation of these plans; shall provide appropriate personnel or other resources to the participating agencies and to separate agencies upon request. Plans shall be submitted to the Department by a date determined by the State CIO in each even-numbered year. History (2015-241, s. 7A.2(b); 2015-268, s. 2.11; 2016-94, s. 7.4(h).) Editor's Note. - Session Laws 2015-241, s. 7A.2(b), enacted this section as G.S. 143B-1306. The section has been renumbered as G.S. 143B-1330 at the direction of the Revisor of Statutes. Session Laws 2009-451, s. 6.19, provides for the continuation of efforts to consolidate State government's information technology infrastructure excluding The University of North Carolina and its constituent institutions, the Administrative Office of the Courts, and the General Assembly, and provides for reporting requirements. Session Laws 2009-451, s. 1.2, provides: "This act shall be known as the 'Current Operations and Capital Improvements Appropriations Act of 2009'." Session Laws 2009-451, s. 28.3, provides: "Except for statutory changes or other provisions that clearly indicate an intention to have effects beyond the 2009-2011 fiscal biennium, the textual provisions of this act apply only to funds appropriated for, and activities occurring during, the 2009-2011 fiscal biennium." Session Laws 2009-451, s. 28.5 is a severability clause. Session Laws 2011-145, s. 6A.7(a)-(c), as amended by Session Laws 2011-391, s. 11(d), and as amended by Session Laws 2012-142, s. 6A.10, provides: "State Information Technology Consolidation. (a) By February 1, 2012, the State Chief Information Officer (State CIO), in conjunction with the Office of State Budget and Management (OSBM), shall develop a detailed plan for consolidating the information technology infrastructure and applications of all State agencies, departments, and institutions in the executive branch. Information technology infrastructure includes personal computers, hosting and network environments, the help desk, call centers, and information technology security. Applications include enterprise software, on-demand software, and customized software. At a minimum, the consolidation plan shall include the following: "(1) Defined targets and priorities with a detailed time line for the implementation of consolidation. "(2) The costs of consolidation by fiscal year and by agency. "(3) The anticipated savings to result from consolidation and a time line for actual achievement of those savings. "(4) Technical, policy, or other issues associated with achieving a timely and effective consolidation. "(5) A process to transfer all information technology hardware and software funding to the Office of the State CIO. "(6) Creation of a project management organization to manage all information technology projects. "(7) Review of agency, Office of Information Technology Services, and Office of the State CIO to identify redundant personnel positions. "When setting consolidation targets, the State CIO shall give high priority to infrastructure issues that pose significant risk to agency operations or data, that provide opportunities for immediate cost savings, and where a statewide approach would minimize disruption of services. In carrying out the consolidation, the Office of Information Technology Services shall utilize the authority set out in G.S. 147-33.83. "(b) Repealed by Session Laws 2012-142, s. 6A.10. "(b1) There is established a Grants Management Oversight Committee to coordinate the development of an enterprise grants management system. The Committee shall be chaired by the State Controller. Committee membership shall include the Senior Deputy State Controller, the Director of the Office of State Budget and Management, and the State Auditor. "The Committee shall: "(1) Establish priorities for agency projects. "(2) Establish priorities for development and implementation of system capabilities. "(3) Review and approve system requirements. "(4) Review and approve plans associated with system development and implementation. "(5) Review and approve costs and funding sources for system development and implementation. "(6) Ensure system benefits are realistic and realized. "(b2) By August 1, 2013, the Office of State Budget and Management shall provide a detailed plan to the Joint Legislative Oversight Committee on Information Technology and the Fiscal Research Division for the development and implementation of the enterprise grants management system, including a time line, cost for each participating agency, a comprehensive business plan, and information on the anticipated benefits of system implementation. "(b3) Beginning August 1, 2012, the Office of State Budget and Management shall report monthly to the Joint Legislative Oversight Committee on Information Technology and the Fiscal Research Division on the status of the system, including the following information: "(1) Agencies currently participating in the system. "(2) Specific requirements for each agency project included in the system development. "(3) Cost and funding sources for each agency participating in the system. "(4) Status of each agency project included in the system. "(5) Comparison of the status of each project to the time line, with an explanation of any differences. "(6) Detailed descriptions of milestones to be completed that month and the following month. "(7) Any changes in project cost for any participating agency, the reasons, and the source of funding. "(8) Actual expenditures by agency, to date and during that month "(9) Any potential funding shortfalls and their impact. "(10) Any issues identified during the month, with a corrective action plan and a time line for resolving them. "(11) Impact of any issues on schedule or cost. "(12) Any changes to agency projects or the system as a whole. "(13) Any change requests and their cost. "(b4) The State CIO shall provide all required assistance and support for the development and implementation of the enterprise grants management system. Similar systems currently under development may be suspended by the State CIO with funding reprogrammed to support development of the enterprise grants management system. "(b5) In coordination with the State CIO, the Department of Health and Human Services shall develop a plan to implement a single case management system throughout that Department, beginning in the 2012-2013 fiscal year, and shall report to the Joint Legislative Oversight Committee on Information Technology by February 1, 2012, on its initiatives to implement the system. The report shall include a detailed time line for completion and an explanation of the costs associated with case management consolidation. "(c) Repealed by Session Laws 2012-142, s. 6A.10." Session Laws 2011-145, s. 6A.7(a)-(c), as amended by Session Laws 2011-391, s. 11(d), and as amended by Session Laws 2012-142, s. 6A.10, was repealed by Session Laws 2021-90, s. 7(a), effective July 22, 2021. Session Laws 2011-145, s. 1.1, provides: "This act shall be known as the 'Current Operations and Capital Improvements Appropriations Act of 2011.' " Session Laws 2011-145, s. 32.2, provides: "Except for statutory changes or other provisions that clearly indicate an intention to have effects beyond the 2011-2013 fiscal biennium, the textual provisions of this act apply only to funds appropriated for, and activities occurring during, the 2011-2013 fiscal biennium." Session Laws 2011-145, s. 32.5, is a severability clause. Session Laws 2012-142, s. 12.4(g), provides: "Notwithstanding G.S. 147-33.83, the North Carolina Geodetic Survey Section shall continue to provide free of charge to the Department of Environment and Natural Resources the services provided by the Section to the Department on or prior to the effective date of this act, including the following: "(1) Surveying assistance and expertise, including all of the following: "a. Review of survey plats related to development proposals, remediation activities, and redevelopment of contaminated sites. "b. Establishment of oyster lease boundaries. "c. Surveys of submerged lands. "d. Survey activities required to establish the location of mean high water. "(2) Providing surveying assistance and expertise to the Department of Justice related to DENR cases, including expert testimony in administrative contested cases or judicial proceedings. "(3) Providing technical training and assistance to DENR agencies in surveying and in the use of GPS and GPS software. "(4) Reviewing proposed purchases of GPS equipment by DENR agencies. "(5) Surveying lands managed by or lands proposed for acquisition by DENR agencies." Session Laws 2012-142, s. 1.2, provides: "This act shall be known as 'The Current Operations and Capital Improvements Appropriations Act of 2012.' " Session Laws 2012-142, s. 27.4, provides: "Except for statutory changes or other provisions that clearly indicate an intention to have effects beyond the 2012-2013 fiscal year, the textual provisions of this act apply only to funds appropriated for, and activities occurring during, the 2012-2013 fiscal year." Session Laws 2012-142, s. 27.7, is a severability clause. Session Laws 2013-360, s. 7.14, provides: "(a) Effective August 1, 2013, the State Chief Information Officer (CIO) shall oversee the development and implementation of the enterprise grants management system. The State CIO shall review progress on the implementation of the enterprise grants management system and update the plan for its development and implementation. This plan shall include an updated inventory of current agency grants management systems and a detailed process for consolidating grants management within the State, to include a time line for implementation. By October 1, 2013, the State CIO shall provide the updated plan to the Joint Legislative Oversight Committee on Information Technology and the Fiscal Research Division. "(b) Repealed by Session Laws 2021-90, s. 7(b), effective July 22, 2021. "(c) Beginning September 1, 2013, the Office of the State CIO shall report quarterly to the Joint Legislative Oversight Committee on Information Technology and the Fiscal Research Division on the status of the system, including the following information: "(1) Agencies currently participating in the system. "(2) Specific requirements for each agency project included in the system development. "(3) Cost and funding sources for each agency participating in the system. "(4) Status of each agency project included in the system. "(5) Comparison of the status of each project to the project's time line, with an explanation of any differences. "(6) Detailed descriptions of milestones completed that quarter and to be completed the next quarter. "(7) Any changes in project cost for any participating agency, the reason for the change, and the source of funding, if there is a cost increase. "(8) Actual project expenditures by agency, to date, and during that quarter. "(9) Any potential funding shortfalls, and their impact. "(10) Any issues identified during the quarter, with a corrective action plan and a time line for resolving each issue. "(11) Impact of any issues on schedule or cost. "(12) Any changes to agency projects, or the system as a whole. "(13) Any change requests and their costs." Session Laws 2013-360, s. 1.1, provides: "This act shall be known as the 'Current Operations and Capital Improvements Appropriations Act of 2013.' " Session Laws 2013-360, s. 38.2, provides: "Except for statutory changes or other provisions that clearly indicate an intention to have effects beyond the 2013-2015 fiscal biennium, the textual provisions of this act apply only to funds appropriated for, and activities occurring during, the 2013-2015 fiscal biennium." Session Laws 2013-360, s. 38.5, is a severability clause. Session Laws 2015-241, s. 1.1, provides: "This act shall be known as 'The Current Operations and Capital Improvements Appropriations Act of 2015.'" Session Laws 2015-241, s. 33.6, is a severability clause. Effect of Amendments. - Session Laws 2015-268, s. 2.11, effective July 1, 2015, deleted "pursuant to Part 3, Shared Information Technology Services, of this Article" following "separate agencies upon request" at the end of the next-to-last sentence of subsection (c). Session Laws 2016-94, s. 7.4(h), effective July 1, 2016, substituted "(Plan), including, but not limited to, the use of cloud-based utility computing for use by State agencies" for "(Plan)" at the end of subdivision (a)(2).