New Mexico § 14-2-8 - Procedure for requesting records

§ 14-2-8. Procedure for requesting records

A. Any person wishing to inspect public records may submit an oral or written request

to the custodian. However, the procedures set forth in this section shall be in response to a written

request. The failure to respond to an oral request shall not subject the custodian to any

penalty. B. Nothing in the Inspection of Public Records Act shall be construed to require a

public body to create a public record. C. A written request shall provide the name, address and telephone number of the person

seeking access to the records and shall identify the records sought with reasonable

particularity. No person requesting records shall be required to state the reason for inspecting

the records. D. A custodian receiving a written request shall permit the inspection immediately

or as soon as is practicable under the circumstances, but not later than fifteen days

after receiving a written request. If the inspection is not permitted within three business days, the custodian shall

explain in writing when the records will be available for inspection or when the public

body will respond to the request. The three-day period shall not begin until the written request is delivered to the

office of the custodian. E. In the event that a written request is not made to the custodian having possession

of or responsibility for the public records requested, the person receiving the request

shall promptly forward the request to the custodian of the requested public records,

if known, and notify the requester. The notification to the requester shall state the reason for the absence of the

records from that person's custody or control, the records' location and the name

and address of the custodian. F. For the purposes of this section, “ written request ” includes an electronic communication, including email or facsimile; provided that

the request complies with the requirements of Subsection C of this section.