New Jersey § 45:17a-31

§ 45:17a-31.

a. Every charitable organization, unless exempted pursuant to subsection a. or b.

of section 9 of this act, 1 and every fund raising counsel, independent paid fund raiser and commercial co-venturer

subject to the provisions of this act shall keep complete and accurate records of

its activities in this State as may be required by this act, in such form as will

enable them to accurately provide the information required by this act or regulations

promulgated under the authority of this act. The records shall be made available upon demand by the Attorney General. Where such records include the names, addresses and telephone numbers of contributors

and amounts contributed by them and home addresses and home telephone numbers of any

of the organization's officers, directors, trustees, employees or vendors required

to provide such information pursuant to paragraph (5) of subsection b. of section

7 of this act, 2 this information shall not be considered a matter of public record and shall not

be made available for public inspection, shall not be used for a purpose inconsistent

with this act, and shall be removed from the record in the custody of the Attorney

General at such time that such information is no longer necessary for the enforcement

of this act. The records shall be maintained for a period of at least three years after the end

of the period of time to which they relate. b. In addition to subsection a. of this section, every fund raising counsel or independent

paid fund raiser subject to subsection g. of section 10 of this act 3 shall maintain during each solicitation campaign and for not less than three years

after its completion, the following records: (1) A record of all contributions, including the name and address of each contributor

and the date and amount of the contribution, except that record keeping with regard

to donations of goods and personal property shall be limited to the dollar value received

by or accruing to the charitable organization and shall be determined by regulation; (2) The name, location and account number of each bank or other financial institution

in which the fund raising counsel or independent paid fund raiser has deposited revenue

from the solicitation campaign; and (3) Any other information as may be prescribed by rules adopted by the Attorney General. c. In addition to subsections a. and b. of this section, a fund raising counsel or

independent paid fund raiser subject to subsection g. of section 10 of this act shall

also maintain during each solicitation campaign, and for not less than three years

after the completion of such campaign, the following records, which shall be available

for inspection upon demand by the Attorney General: (1) The name, home address and telephone number of each employee, solicitor or other

person involved in the solicitation; (2) Records of all revenue received and expenses incurred in the course of the solicitation

campaign; and (3) Records of the name, address and telephone number of each contributor donating

tickets and the number of tickets donated, and of the name, address and telephone

number of each organization receiving donated tickets for use by others, including

the number of tickets for use by others, if an independent paid fund raiser sells

tickets to an event and represents that tickets will be donated for use by another. d. A fund raising counsel or independent paid fund raiser who performs services for

a charitable organization exempt pursuant to section 9 of this act shall nonetheless

be subject to the requirements of this section. e. Any material change in any information filed with the Attorney General pursuant

to this act shall be reported in writing to the Attorney General within 10 business

days of the change. 1

N.J.S.A. § 45:17A-26. 2

N.J.S.A. § 45:17A-24. 3

N.J.S.A. § 45:17A-27.