New Hampshire § 287-E-9 - Section 287-E:9 Financial Reports and Inspection Required.

§ 287-E-9. Section 287-E:9 Financial Reports and Inspection Required.

I. A charitable organization which has been licensed to conduct bingo games shall submit a complete financial report to the commission for each license issued under RSA 287-E:6 within 15 days after the expiration of each license; provided, however, a complete monthly financial report shall be submitted in a timely fashion to the commission for each month covered by a license issued under RSA 287-E:6, II. II. The financial report shall be completed by the treasurer of the charitable organization or a duly authorized officer, director, or official of the charitable organization who shall certify such accounting under oath. III. The financial report shall include: (a) A complete statement of revenues and expenses. (b) A record of the amount of prizes awarded. (c) The names and addresses of the members of the charitable organization who operated the licensed games. (d) The name and address of any person, partnership, corporation or other entity from whom equipment used at the licensed games was rented or leased. (e) The name and address of any person, partnership, corporation or other entity from whom premises were leased or rented to conduct the licensed games. (f) The name and address of, and the fee paid to, any person, or business entity, who provided consulting, accounting, management, or other similar services to the organization for the operation of bingo. IV. All charitable organizations licensed under this chapter shall maintain a separate checking account for the deposit and disbursement of all income relating to bingo and lucky 7, except cash prizes awarded at the games. All expenses shall be paid by check, or electronic funds transfers. All prizes shall be paid in compliance with Internal Revenue Service W-2G requirements and all such required documentation shall be available for inspection by the commission. There shall be no commingling of bingo and lucky 7 funds with other funds of the charitable organization. The organization shall retain all canceled checks or required documentation for the payment of expenses and prizes for at least 2 years. The organization may cash checks which it issues. V. All financial reports filed by charitable organizations shall be maintained by the commission for a period of one year from the date of filing and shall be open to public inspection. VI. All financial records pertaining to the operation of bingo games shall be maintained by the treasurer of the charitable organization or other duly authorized director, officer or official of the charitable organization and shall be made available to representatives of the commission or of the commissioner of safety upon request. VII. A charitable organization which has been licensed to conduct bingo games shall maintain complete and accurate documentation of all revenues and expenses contained in the financial reports for at least 2 years from the date the financial report is filed.