Nevada § 370.255 - Maintenance and retention of records regarding certain transactions of wholesale dealers, retail dealers and manufacturers

§ 370.255. Maintenance and retention of records regarding certain transactions of wholesale dealers, retail dealers and manufacturers

1. Each: (a) Wholesale dealer shall maintain copies of invoices or equivalent documentation

for each of its facilities for every transaction in which the wholesale dealer is

the seller, purchaser, consignor, consignee or recipient of cigarettes. The invoices or documentation must indicate the name and address of the consignor,

seller, purchaser or consignee, and the quantity by brand and style of the cigarettes

involved in the transaction. (b) Retail dealer shall maintain copies of invoices or equivalent documentation for

every transaction in which the retail dealer receives or purchases cigarettes at each

of its facilities. The invoices or documentation must indicate the name and address of the wholesale

dealer from whom, or the address of another facility of the same retail dealer from

which, the cigarettes were received, and the quantity of each brand and style of the

cigarettes received in the transaction. (c) Manufacturer shall maintain copies of invoices or equivalent documentation for

each of its facilities for every transaction in which the manufacturer is the seller,

purchaser, consignor, consignee or recipient of cigarettes. The invoices or documentation must indicate the name and address of the consignor,

seller, purchaser or consignee, and the quantity by brand and style of the cigarettes

involved in the transaction. 2. The records required by this section must be preserved on the premises described

in the license of the manufacturer, wholesale dealer or retail dealer in such a manner

as to ensure permanency and accessibility for inspection at reasonable hours by authorized

personnel of the Department. With the permission of the Department, manufacturers, wholesale dealers and retail

dealers with multiple places of business may retain centralized records, but shall

transmit duplicates of the invoices or the equivalent documentation to each place

of business within 24 hours after the request of the Executive Director or his or

her designee. 3. The records required by this section must be retained for not less than 5 years

after the date of the transaction unless the Department authorizes, in writing, their

earlier removal or destruction.