Nevada § 333.220 - Personal property of using agencies: Classification; identification; records; list of lost, excess, forfeited or donated property; transfers; inventories; regulations relating to condemnation and sale; determination of value; refurbishment

§ 333.220. Personal property of using agencies: Classification; identification; records; list of lost, excess, forfeited or donated property; transfers; inventories; regulations relating to condemnation and sale; determination of value; refurbishment

1. The Administrator shall: (a) Provide for classification of the personal property of the State in the possession

of the using agencies. (b) Establish a process for identification of all such property. (c) Maintain records of that property. (d) Except as otherwise provided in this paragraph, determine which items of that

property must be listed by each using agency pursuant to subsection 4. Any item which had an original cost of not less than the amount established by regulation

of the State Board of Examiners and which has a useful life of more than 2 years must

be included on the list. 2. Each using agency shall submit to the Purchasing Division a list on or before the

last day of each month of all personal property for which it is responsible which

was lost, stolen, exchanged or deemed excess. The list must include all forfeited personal property which was received by the

using agency and all personal property which was donated to the using agency within

the previous month. The list must be prepared by the officer entrusted with custody of the property

and be approved by the officer's supervisor or the head of his or her department or

agency. A monthly physical count is not required for the preparation of the list. 3. The Administrator may transfer any personal property or forfeited personal property

in the possession of a using agency to another governmental agency within the State

or to an entity that is eligible to acquire federal donable surplus property, if that

property is not necessary for the use of the using agency. 4. The records of personal property of the State must be maintained at all times to

show the officers entrusted with the custody thereof and transfers of that property

between those officers. Each using agency shall conduct an annual physical count of all personal property

charged to it and reconcile the results of the annual physical count with the records

of inventory maintained by the Administrator. The Administrator shall maintain the current records of inventory for each state

agency. 5. The Administrator shall adopt regulations which: (a) Prescribe the procedure by which personal property may be condemned and disposed

of, if of no further use to the State. (b) Provide that condemned property which the Administrator has not transferred to

another governmental agency or entity that is eligible to acquire federal donable

surplus property and which has an appraised value over $1,000 may be sold at a public

auction. At least once within 15 days before the auction, the Administrator shall publish

or cause to be published in a newspaper circulated in the area in which the sale is

made a notice of the auction and a description of the property to be sold. 6. For the purposes of sale, the Administrator or a designated agent of the Administrator

shall determine the value of personal property which is of no further use to the State. The Administrator may request the assistance of any department or officer having

technical expertise regarding any such property to determine the value of the property. 7. The Administrator may elect to refurbish, in whole or in part, personal property

which is of no further use to the State if the Administrator determines that refurbishment

will increase the value of the property in an amount that exceeds the cost of the

refurbishment. The Purchasing Division is entitled to reimbursement for the cost of refurbishment

from the proceeds of the sale of the property.