Nevada § 239.051 - Requirements before destruction

§ 239.051. Requirements before destruction

1. Unless destruction of a particular record without reproduction is authorized by

a schedule adopted pursuant to NRS 239.080 or 239.125 , any custodian of public records in this State may destroy documents, instruments,

papers, books and any other records or writings in the custodian's custody only if

an image of those records or writings has been placed on microfilm or has been saved

in an electronic recordkeeping system which permits the retrieval of the information

contained in the records or writings and the reproduction of the records or writings. A reproduction of an image of a record or writing that has been placed on microfilm

or saved pursuant to this section shall be deemed to be the original record or writing,

regardless of whether the original exists. 2. A microfilmed image made pursuant to this section must be made on film which complies

with minimum standards of quality approved by the American National Standards Institute

and the Association for Information and Image Management. 3. Any image of a record or writing which is saved in an electronic recordkeeping

system pursuant to this section must comply with any applicable regulations adopted

by the State Library, Archives and Public Records Administrator pursuant to NRS 378.255 relating to the management of records. 4. A microfilmed image of a record or writing made pursuant to this section or an

image of the record or writing saved in an electronic recordkeeping system pursuant

to this section must be durable, accurate, complete and clear. 5. If, pursuant to this section, an image of a record or writing is placed on microfilm

or is saved in an electronic recordkeeping system, the custodian of the record or

writing shall: (a) Promptly store at least one copy of the microfilm or any tape, disc or other medium

used for the storage of the saved image in a manner and place: (1) Such as to protect it reasonably from loss or damage; and (2) Which complies with any applicable regulations adopted by the State Library, Archives

and Public Records Administrator pursuant to NRS 378.255 relating to the management of records; and (b) Maintain for the use of authorized persons a copy of a reproduction of the record

or writing.