Montana § 18-4-304 - Competitive Sealed Proposals

§ 18-4-304. Competitive Sealed Proposals

Competitive sealed proposals. (1) The department may procure supplies and services through competitive sealed proposals. (2) Proposals must be solicited through a request for proposals. (3) Adequate public notice of the request for proposals must be given in the same manner as provided in 18-4-303 (2). (4) Proposals and other information received from offerors in response to a request for proposals may not be inspected by the public until the department provides notice of intent to award a contract as provided in subsection (7). After the department provides notice of intent to award a contract, proposals and other information received from offerors may be inspected by other offerors and the public subject to the limitations in subsection (8). (5) The request for proposals must state the evaluation criteria and their relative importance. If an award is made, it must be made to the responsible and responsive offeror whose proposal best meets the evaluation criteria. Other criteria may not be used in the evaluation. The contract file must demonstrate the basis on which the award is made. (6) The department may discuss a proposal with an offeror for the purpose of clarification or revision of the proposal. (7) Prior to awarding a contract, the department shall provide to the public notice of intent to award a contract and of 7 days to submit written comments regarding the proposed award. (8) Prior to releasing proposals and other information received from offerors, the department shall evaluate whether public disclosure must be limited: (a) under the Uniform Trade Secrets Act provided for in Title 30, chapter 14, part 4; (b) due to matters involving individual safety; and (c) as required by other constitutional protections.