Colorado § 24-80-115 - State archivist - review of best practices - records advisory board.

§ 24-80-115. State archivist - review of best practices - records advisory board.

(1) The state archivist may convene a records advisory board, consisting of representatives from governmental agencies that have an interest in the preservation of records. If the state archivist convenes the board, the state archivist shall ensure that technical experts from the following governmental agencies and nonprofit entities have an opportunity to participate in the work of the board:

(a) Executive branch agencies under the governor's purview;

(b) The office of the attorney general;

(c) The office of the secretary of state;

(d) The general assembly;

(e) The judicial branch;

(f) A nonprofit organization that represents counties and a nonprofit organization that represents county clerks;

(g) A nonprofit organization that represents municipalities and a nonprofit organization that represents municipal clerks; and

(h) A nonprofit organization that represents special districts.

(2) Each governmental agency and nonprofit entity that is asked to participate in the records advisory board pursuant to subsection (1) of this section shall designate the appropriate person from the agency or entity to participate in the work of the board.

(3) If the state archivist convenes a records advisory board, the board shall have the following goals:

(a) Identify, research, and prioritize records management, preservation, and access problems;

(b) Assist in the development of records management policies and procedures;

(c) Collect and share accepted preservation and archival best practices;

(d) Assist in the appraisal of records for historical value;

(e) Review records retention schedules; and

(f) Study and develop standards and management programs to address the creation, maintenance, archiving, and access of permanent digital records.

Source: L. 2016: Entire section added, (HB 16-1368), ch. 231, p. 933, § 14, effective August 10.