Colorado § 24-37.5-702 - Government data advisory board - created - duties - definition.

§ 24-37.5-702. Government data advisory board - created - duties - definition.

(1) (a) There is hereby created in the office the government data advisory board, which consists of the members specified in this subsection (1).

(b) The chief information officer, or his or her designee, shall serve as an ex officio member and chair of the advisory board.

(c) (I) The remaining membership of the advisory board consists of persons from state agencies who are either experts in data or responsible for diverse aspects of data management within the member's respective department and who are selected by the head of the member's respective department to participate on the advisory board at the invitation of the chief information officer.

(II) The chief information officer shall invite the commissioner of the behavioral health administration to select a member to represent the behavioral health administration on the advisory board.

(d) Notwithstanding the provisions of subsection (1)(c) of this section, at the invitation of the chief information officer, additional members who meet the qualifications specified in subsection (1)(c) of this section may be selected to participate on the advisory board as follows:

(I) The governor, as he or she deems appropriate, may select a member from one or more political subdivisions of the state, including a city, county, city and county, or special purpose authority;

(II) The secretary of state, attorney general, and state treasurer may each select a member from his or her department as he or she deems appropriate;

(III) The chief justice of the supreme court, as he or she deems appropriate, may select a member from the judicial department; and

(IV) The speaker of the house of representatives and the president of the senate may jointly select a member of the joint technology committee created in section 2-3-1702.

(2) (a) The chief information officer, or his or her designee, shall schedule the first meeting of the advisory board and schedule succeeding meetings of the advisory board as necessary to complete the advisory board's duties specified in this section.

(b) The office shall provide technical assistance and support, to the extent practicable within existing resources, to assist the advisory board in completing the duties specified in subsection (3) of this section.

(3) The advisory board shall:

(a) Develop and update a standard lexicon for data-sharing and data governance, to ensure data providers and recipients have a clear and consistent understanding of the requirements and expectations related to data-sharing;

(b) Collect annual feedback from state agencies to inform any policies, procedures, and technical infrastructure implemented by the office to enable data-sharing between state agencies in accordance with all applicable laws, rules, and regulations;

(c) Create and update standard templates for interagency data-sharing and data-access agreements;

(d) Identify and document best practices and standards for how state agencies should perform data management;

(e) Provide recommendations to address existing barriers to effective data-sharing, subject to all applicable federal and state laws, rules, and regulations; and

(f) Identify other potential areas of risk related to data management and sharing and create ways to manage that risk.

(4) On or before November 1, 2021, and on or before November 1 each year thereafter, the chief information officer, in partnership with the advisory board, shall submit a yearly report to the joint technology committee of the general assembly established in section 2-3-1702. The report shall:

(a) Outline the accomplishments within the advisory board's duties;

(b) Provide recommendations for future work; and

(c) Outline the progress of sharing data among state agencies and entities and with local governments and nongovernmental organizations.

(5) For the purposes of this part 7, "state agency" means each principal department of the executive department of state government identified in section 24-1-110, including each board, commission, division, unit, office, or other subdivision within each department, each office, agency, board, or commission within the governor's office, each state-supported institution of higher education, and each local district college.

Source: L. 2021: Entire part R&RE, (HB 21-1236), ch. 211, p. 1110, § 13, effective September 7. L. 2023: (1)(c) amended, (HB 23-1236), ch. 206, p. 1052, § 6, effective May 16.

Editor's note: Provisions of this section, as it existed prior to the repeal and reenactment of this part 7 in 2021, were relocated to subsections (1), (16), and (23) of § 24-37.5-102.