California § 12482 - On or before February 1, 2023, the Controller, in consultation with the Departmen

§ 12482. On or before February 1, 2023, the Controller, in consultation with the Departmen

(a) On or before February 1, 2023, the Controller, in consultation with the Department of Human Resources, shall submit a report to each of the relevant budget subcommittees of the Legislature on the proposed California State Payroll System information technology project. The report shall include all of the following: (1) A detailed summary of project planning efforts up to the report’s publication, particularly project team outreach to state entities impacted by the future system to gather business and system requirements and design future business processes. (2) A complete governance plan for the project and future system, including all of the roles and responsibilities for each state entity in the governance plan. The plan shall identify all state entities in the governance plan with decisionmaking authority. Any state entity that is not included in the governance structure, but that is significantly affected by the development and implementation of the system, shall also be identified. The plan shall provide further detail on the project’s outreach to each of these affected state entities, including all training conducted with executive leadership or employees. (3) A comprehensive list of each state entity engaged by the project’s Department Agency Readiness Team (DART) up to the report’s publication, including the total number of DART engagements by state entity and a detailed summary for each engagement. Each engagement summary shall describe any resistance from state entity leadership or employees and outline the project’s next steps to mitigate resistance during development and implementation of the project. (4) A detailed summary of the activities of the Business Process Owners (BPO) Group up to the report’s publication. The summary shall include any business process modifications identified by the BPO Group as a result of new system requirements. (5) An updated version of the project’s risk register and issue log as of the report’s publication. (b) Any confidential procurement information that cannot be shared with the Legislature until the primary system integrator contract is awarded is exempt from the reporting requirements of this section.